United Arab Emirates
Awards run end to end, from application to judging, results and winners, in Arabic, English and French.
- Client
- Hamdan Bin Rashid Al Maktoum Foundation
- Sector
- Education · Awards & judging
- Market
- United Arab Emirates
- Platforms
- Applicant portal · Admin dashboard · Judge & coordinator workspaces
- Users
- Applicants · Coordinators · Sorters · Judges · General coordinators · Accountants · System administrators
- Technology
- Next.jsAWS EKSMongoDBRedisRabbitMQAmazon S3GitLab CI/CDOpenAI API
Tahkeem manages the Foundation’s education awards end to end. Applicants register, apply for Local, Gulf and International awards and track their requests in Arabic, English or French. The Foundation’s teams sort applications, assign them to arbitration teams, score them against each award’s evaluation model, run field evaluations and announce results and winners, with every action recorded in an audit log.
- Every award cycle runs in stages (sorting, theoretical evaluation, field evaluation, results), and each stage has its own people, rules and deadlines.
- Award families score differently: Local and Gulf, International, educational leaders and institutions, and the ALECSO scale.
- Applicants apply in Arabic, English or French and upload identity and supporting documents that must be checked at volume.
- Deadlines bring surges of submissions, and every decision has to be traceable afterwards.
- Years of records in the previous system had to move across without loss.
Two Next.js apps, an applicant portal and an admin dashboard, on one design system, with right-to-left handled at the layout level.
A form builder the Foundation controls itself: 14 field types, conditional logic and section scores that add up to each award’s total.
AI checks every upload (names, document numbers, expiry dates, faces and image quality) and clears, flags or rejects it with a reason. People stay in the loop: nothing reaches an applicant without sign-off.
Separate services for sign-in, files, notifications and an append-only audit log, on AWS with infrastructure as code and GitLab CI/CD across development, staging and production.
Applicant portal
- Award browsing, registration with a one-time code and an awards calendar
- Tabbed applications with auto-save and a password as digital signature
- Request tracking (pending, returned, complete) with version history
- FAQ, identification guides, support tickets and a satisfaction survey
Form builder
- 14 field types with labels in three languages
- Conditional logic and limits per field
- Section scores that add up to the award total
- Preview, and a saved version for every submission
Sorting & judging
- Head of sorters distributes applications at random or by hand
- Approve, return or reject with notes and deadlines
- Arbitration teams and dual committees with team-leader controls
- A third judge is added when two scores diverge
Evaluation & results
- Field-visit scheduling, with field scores kept separate
- Feedback writing with an AI first draft
- Results, winners and certificates
- A restricted accountant view with Excel and PDF export
Administration
- Live statistics, calendar and activity feed
- Application management across 8 lifecycle stages, with bulk actions
- Trilingual email with reminders and logging
- Sorter and judge performance reports
- Delivered to the Foundation, with records from the previous system migrated and verified before switch-over.
- Twelve months of support after go-live.
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